Minutes from February 13, 2023 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on February 13, 2023. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 7:02 pm

Adjourned: 9:00 pm

Board members present: Tracy Dahl, Sara Davidson, Jon, Jester, Keith Knipling, Chelsea Smith

Others present: Trevor Baine, John Calabrese, Kate Moga, Sarah Smith, Mike Dobies, Tracy Cooley, Josie Krughoff

New business


Trevor went over our 2023 budget. Tributes from the races are still deflated due to the pandemic.

Fredericksburg Ultra

John Calabrese and Kate Moga pitched a detailed idea for a 45k run on the river trails in Fredericksburg. They have a course picked out including aid stations. They will be reaching out to the City/owner of the property for details on requirements for holding an event this summer.

Backyard Ultra

Sarah Smith and Mike Dobies pitched the idea of having a Fat Ass Backyard Ultra. Mike has offered to time the event while Sarah has offered to help support. This event would need a Race Director. Potential to be a Fall event.

Youth Division

Tracy Cooley and her daughter Josie Krughoff pitched the idea of starting a youth division within the club by allowing runs with shorter distances for youth, run in the last mile with a parent, offering support at aid stations, and allowing individual membership. Josie has been named our Youth Liaison.

Other business

  • Cups have been ordered to cut down on waste
  • Approved minutes from January 2nd meeting
  • Tracy has emailed race directors about budgets for 2023 races
  • Gender policy

Submitted by Chelsea Smith.

Last updated April 3, 2023