Minutes from October 3, 2022 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on October 3, 2022. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 7:08 pm

Adjourned: 9:06 pm

Board members present: Tracy Dahl, Sara Davidson, Jon Jester, Keith Knipling, Chelsea Smith

New business

Women’s Half Debrief

RD Tracy Dahl gave a debrief of the Women’s Half Marathon, held on September 10. There were 111 starters and 109 finishers — more participants than in recent years. The race made more money than expected.

The club currently has one generator and the WHM requires two to run the timing system, clock, and blenders for smoothies. Portable generators are also valuable for aid stations at MMT, as well as at our “fat ass” running events. Tracy motioned and Keith seconded that the club purchase an additional Generac generator, similar to the one the club currently owns. The motion was carried unanimously. Keith will order the generator.

Summer Party Debrief

Keith gave a debrief of the Summer Party held on September 25 at Gary Knipling’s home on Mason Neck. About 50 club members RSVP’d to the party. The food was, once again, catered by Pita House. Drinks were purchased at Costco. Total cost of the party was $1,150, under the budgeted amount of $1500.

Ways to improve Club participation were discussed. The late September date (as opposed to August) seemed to work well, although having the party the same weekend as the The Big Schloss may not have been ideal. Other venues and their desirable characteristics were discussed, but no decisions were made.

Upcoming events

Tracy touched on the upcoming events:

  • Quad State Quadbuster on October 22
  • PB&J on October 29

Holy Cowans Gap

The state of Pennsylvania wants the club to register as a foreign company to continue operating in their state. It was not entirely clear how much this may cost, but it seemed to be $200–400. Tracy moved that we approve any additional expenses that would incur. Chelsea seconded. The motion was approved unanimously.

VHTRC 30th Anniversary

This year’s MGM will mark the 30th birthday of the Club. SWAG to commemorate our 30th year was discussed, including magnets, reusable cups, and tailgating cups. Tracy will head a committee to investigate these options.

Club SWAG

Chelsea gave an update on club SWAG. She was been working with both RunRabbit and Patagonia. The Patagonia Cap Cool Daily shirts, which we also purchased in 2019, seem to be the best option. She proposed ordering 360 shirts at a cost of $9,828. After screening, these shirts will sell for $30 each. Tracy motioned that we proceed with the purchase and Jon seconded the motion. It carried unanimously.

Submitted by Keith Knipling.

Last updated November 9, 2022