Minutes from June 6, 2022 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on June 6, 2022. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 8:05 pm

Adjourned: 9:20 pm

Board members present: Tracy Dahl, Jon Jester, Keith Knipling, Chelsea Smith, Will Weidman

Others present: Kevin Sayers, Dan Aghdam, Mike Bur, Sheila Vibert

New business

MMT debrief

Kevin Sayers debriefed the Board on MMT, which was held on May 14–15. After 10 years of race directing, This was Kevin’s last year race directing and his successor, Dan Aghdam, was also on the call. Kevin reported that the race was in the “black,” with a balance of $261 after the $1,500 tribute given to the Club. For future years, Kevin suggested the following:

  • Increasing the entry fee as well as the budgets for the aid stations
  • Ways to increase participation and registrations for both runners and volunteers
  • A Club-owned online repository for photos

Board-RD relations were discussed, including recommendations on having the incumbent RD help to choose his/her replacement. The Board thanked Kevin for his tireless efforts over the years at MMT.

Massanutten’s Revenge

Mike Bur joined the call to present a new 100 mile Event in the Massanuttens. The run would start at Camp Roosevelt and follow the East Ridge all the way up to the fish hatchery, then cross Fort Valley at Elizabeth Furnace and follow the West Ridge to Gap Creek, climb Duncan Hollow and then Waterfall, before doing a loop up Bird Knob and down Brown’s Hollow before returning up Waterfall and Kerns Mountain to Gap Creek and then back to Camp Roosevelt. The course has fewer roads and significantly more ascent than MMT. It will likely have a Friday start and a 40 hour+ cutoff. This would be a no-fee Event and runners will supply their own crew. Entry would be limited to experienced runners only. Mike proposed September 30 as the date. Tracy motioned to approve in concept Massanutten’s Revenge and Will seconded the motion. It was carried unanimously.

Medical issue at Holy Cowan’s Gap

Sheila Vibert joined the meeting to discuss concerns over a medical issue that happened during last month’s HCG. A runner had a medical episode that necessitated contacting emergency services and leaving the course mid-run. The good news is that the runner no serious issues or repercussions, but the episode raised concerns about general runner wellbeing, medical procedures at our events, as well as implications for securing permits. The considerations were discussed but no decisions were made.

Minutes from May 2 meeting

Will motioned and Jon seconded to approve the minutes from the May 2 meeting. The board unanimously approved the minutes.

Other business

Tracy gave an update on the Women’s Half and an update on Kevin’s rock, our gift from the cub for his service at MMT. Board/RD relations were also discussed, and will likely be a primary topic for conversation at our next meeting.

Submitted by Keith Knipling.

Last updated August 8, 2022