Minutes from May 2, 2022 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on May 2, 2022. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 8:04 pm

Adjourned: 9:00 pm

Board members present: Tracy Dahl, Jon Jester, Keith Knipling, Chelsea Smith, Will Weidman

Others present: Quatro Hubbard, Katie Keier

New business

Bull Run Run debrief

Katie and Quatro debriefed the Board on Bull Run Run, which was held on April 9. After two consecutive COVID-related cancellations, it was good to be back. Katie and Quatro reported that the race was a success, with no major issues. Financially, the race broke even, although it was pointed out that BRR is budgeted to return a $1,500 tribute to the club. Only 187 runners (out of a cap of 250) toed the line, which certainly didn’t help revenue. Some ways to increase profit was discussed, including leveraging our other races in securing free hydration/food products. (MMT, for example, has an arrangement with Tailwind.). Also, given recent increases in inflation, a comparable increase in the entry fee may also be warranted.

Minutes from April 4 meeting

Chelsea motioned and Will seconded to approve the minutes from the April 4 meeting. The board unanimously approved the minutes.

Past and upcoming events

Tracy reported no issues with Chocolate Bunny, which was on April 16. Holy Cowan’s Gap will be on May 29.

Trail work on the Massanuttens

Keith is organizing the trail-work party this Saturday. As of April 30, 11 people had RSVP’ed, enough for three work crews. Keith will ensure that we follow U.S. Forest Service safety procedures, including post-event safety forms being sent to the USFS.

Meneka Mountain Madness Half Marathon

Will gave an update on the Meneka Mountain Madness Half Marathon Massanutten, which will be scheduled for October 1.


Several aid stations are severely understaffed: Gap (2), Visitors Center (2), Picnic (6), Edinburg (3). Jon will ping the CATs, Patapsco Trail Junkies, and My Muddy Shoes; Tracy will reach out to Loudon County Road Runners.

Tracy gave an update on Kevin’s rock, our gift from the cub for his service at MMT. We also discussed recycling efforts at MMT and other races.

Submitted by Keith Knipling.

Last updated June 9, 2022