Minutes from January 9, 2022 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on January 9, 2022. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 7:30 pm

Adjourned: 8:30 pm

Board members present: Tracy Dahl, Jon Jester, Keith Knipling, Chelsea Smith, Will Weidman

New business

The first meeting of the new Board had no formal agenda and was intended to bring new members “up to speed” on some operational aspects of the Board.

Google Drive

Keith introduced the Board’s Google account, including the Drive in which Board-related documents are stored.


Keith went over the budget from 2019 (pre-COVID); main expenses and sources of income were discussed. The Board will meet with the Treasurer, Trevor Baine, in early February to formally approve an operating budget for 2022. In preparation for this meeting, Tracy will touch base with the current Event directors to confirm that an appropriate level of financial support is budgeted for each event.

COVID precautions

Operating procedures for our Events were discussed in light of the highly contagious Omicron variant. The Board decided that, while outdoor events are inherently safe, masks should be required when in the vicinity of others. Keith will relay this information to the directors of the first two MMT training runs and the Waterfall 50 km. The traditional car shuttles for the first two MMT training runs were also eliminated in response to Omicron.

President and other positions

The Board will elect a President at its next meeting in February. Other positions on the Board were also discussed, including a public lands ambassador (interfacing with the US Forest Service and other public-land entities), a trail-work officer, and a membership chair. The Board will give this more thought before its next meeting in February.

Meeting schedules

The Board decided to meet the first Monday of each month. The next meeting will be February 7.

Submitted by Keith Knipling. Minutes approved by email on January 12, 2022.

Last updated February 7, 2022