These are notes from a meeting of the VHTRC board of directors held on April 20, 2008. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.
Meeting held at .
Board members present: Mike Bur, Anstr Davidson, Kerry Owens, Quatro Hubbard, Carolyn Gernand
Notes from 2/10 meeting approved
The issue of the club logos and Chris Scott’s requests was discussed. Kerry will work further with Chris on the issue.
Food at finish worked out well; having it available to all seemed both popular and easier to manage
Survey draft needed
Need to put together “lessons learned”; can use survey and discussion with Bob
Need list of volunteers
Elizabeth Fat Ass
On-line sign-up worked well
One significant trail issue (the turn from MT orange to Tuscarora Trail blue) will be addressed at next year’s event
Will remain a Fat Ass (“no fee, no awards, no wimps, and no whining”) for now, because no permit requests are being accepted at this time; limitation in number of runners is a condition of permit-less events
All ten starters finished; no issues or problems
Will consider formalizing aid at Little Crease
MMT 100 2008
“211E” parking plan still an issue
Course marking, aid stations, and other volunteer plans in place
Finish line food plan near completion; Quatro to oversee.
Entry process - will have open lottery for initial slots
Likely will have a prioritized waiting list, criteria to be determined
Permit status: permit ready, Carolyn to pick up from NVRPA [done]; all insurance information provided to NVPRA and shelter reserved
Reviewed planning notes provided by Mary Campbell (RD) and Mel Saraniero
Concurred with having two training runs, proposed dates 8/9 and 8/23.
Route expected to be the same as for 2007.
Noted that new logo is needed in time for them to order schwag (aka, swag)
Noted that RD will need to consult with schwag committee regarding schwag policy and quality.
Noted that Board plans to use a lottery with a waiting list for all major events, which includes WHM.
Anstr will communicate with RD directly on Board discussion.
Set for October 4
Will use on-line sign-up
Considering choice of pin or patch for finishers
Potomac Overlook Runs
Potentially October 18?
Potomac Heritage Trail Run
October 19 (Sunday)
Catherine Fat Ass
Specific date and RD not finalized at the time of this meeting
Another event with limited entry and no fee
Set for August 23, other details to be determined
Trail Work Weekend (5/3)
Several chain saw crews available
Noted sections needing work.
Carolyn, Quatro, Bur, and Anstr will be leading crews; other TBD.
Annual “Trail Cooperators” Meeting
Held at new Forest Service office in Edinburg, Don Sawyer and Wade Bushong leading
Bur, Davidson, and Gernand represented VHTRC
Forest Service expressed thanks to all trail workers; FS really counts on and appreciates volunteer trail work
No event permit requests being accepted right now; no date for known for when they will be
Old Dominion Ride moved to Bryce area
Reps of groups present talked about their events and trail work.
Noted need to discuss sponsorship, schwag, membership, and volunteer accounting — deferred to future meeting