Minutes from February 10, 2008 Board Meeting
These are notes from a meeting of the VHTRC board of directors held on February 10, 2008. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.
Meeting held at Mike Bur's home.
Called to order: 4:00 pm
Adjourned: 6:00 pm
Board members present: Mike Bur, Anstr Davidson, Kerry Owens, Quatro Hubbard, Carolyn Gernand
New business
- Reviewed awards program and party held 2/9/08
- Expenses:
- $100 Beverages ($100 wine and ice; $235 beer and sodas)
- $465 Food
- $350 Facility
- $450 Awards
- Had a brief discussion of award process
- Need to have available a history of awards, i.e., who has gotten which award
- Quatro volunteered to start compiling a list from VHTRC archive articles
- Need to review the criteria descriptions later in the year (after Spring crush - of activities)
- Will post draft for club member comments
- Discussed possible inclusion of a Volunteer Award
- Quatro offered to draft potential language for such an award
- Need to have available a history of awards, i.e., who has gotten which award
- Expenses:
- Discussed whether to have additional official VHTRC events
- Discussed what “official” means
- RRCA definition regarding managerial and financial responsibility for event
- Liability and insurance
- Permits and issue (moratorium) with permits for “for fee” events in Lee Ranger District of GW National Forest
- Noted clearly “official” VHTRC events: BRR, MMT, WHM
- Noted non-VHTRC events to which Club makes monetary contribution but is not putting on the event, such as Big Schloss and Catherine Furnace
- Noted distances for which VHTRC currently does not have events: trail marathon, 50K, 100K
- Concluded:
- Open to new events but no vote on specific new events at this time
- Need to define categories of VHTRC event “ownership”
- Decided that, for now, path to new events is to continue trying out event ideas as low-key, no fee events with participant limit such that permit thresholds are not at issue
- Discussed what “official” means
- Women’s Half Marathon Trail Run
- At time of meeting, interview process was underway; subsequently, Mary Campbell was selected as Race Director with Melania Saraniero assisting
- Permit has been requested but not yet received
- Pavilion reservation made
- Entry opening date and entry procedures will be determined jointly by Board and RD
- Miscellaneous
- Trail Work Day set for May 3
- MMT entry process for next year
- Noted that BRR procedure seemed to work well
- Will discuss specific procedure for MMT with RD (Stan Duobinis)
- Plan to make at least a general announcement of procedure at this year’s MMT pre-race briefing
- If prioritization of some kind is used, will discuss specific criteria at a later meeting
Last updated December 16, 2019