Minutes from April 11, 2025 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on April 11, 2025. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 7:05 pm

Adjourned: 8:36 pm

Board members present: Jon Jester, Chelsea Smith, Ivory Lira, Eric Thomson, and Heather Dougherty

New business

Budget

  • Review and approve draft budget for 2026
    • Email race directors regarding event budgets

2026 Insurance

  • Renew club insurance by December board meeting
    • Follow instructions in google docs

Elections

  • Running smoothly – post candidate statements online

Other business

Upcoming and Past Events and Races

  • Potomac Heritage

    • Not able to use full course
      • Contact event director about the future of the event

  • Boyers

    • Event director will not be present at the 2025 event – Quatro
      will step in

  • Holy Cowans Gap

    • Guy Towler to be event director

  • Email about budget – use of rental van

  • Women’s Half Marathon

    • Registration is low – brainstormed ways board can assist. Will
      help with marketing the 2026 event

Submitted by Chelsea Smith. Minutes approved by email on December 15, 2025.

Last updated December 15, 2025