Minutes from October 7, 2025 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on October 7, 2025. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 7:09 am

Adjourned: 9:02 am

Board members present: Jon Jester, Chelsea Smith, Ivory Lira, Eric Thomson, Heather Dougherty

New business

Massanutten 100 Debrief

  • Registration is down year over year
    • Marketing suggestions – podcasts
  • 2026 is the 30 th anniversary
  • $2,400 in profit to be used for the 2026 year – infrastructure
  • -Help the camp purchase sides for the pavilion
      • This would cut down on set up and take down
  • Tribute fully paid to VHTRC
  • Beginning thoughts of adding a 100K option
    • Possibility of linking all VHTRC races together to make a series
  • 2026 date is May 16, registration opens Oct. 31 st

Women’s Half Marathon Debrief

  • Registration is down year over year
    • No change in participation with a earlier registration date
  • $450 profit
    • Under the tribute
  • Child care is a continued success for those that utilize it
  • Access to drinking water has continued to be an issue
    • No access to filling jugs at the park
  • Purchased a used sound system – much easier to use than the older sound
    system currently used by races

Elections

  • Set dates for the 2026-2028 term
  • Update the website
  • Promote elections
  • Rob Colenso will be our commissioner

Other business

Upcoming and Past Events and Races

  • Summer Party
    • Stayed within budget
    • Will need to order more food next year
  • The Ring
  • Big Schloss
  • Massanutten Revenge
  • QSQB
  • PBJ
    • Government shut down
  • Potomac Heritage
    • Government shut down
    • Permitting issues

Submitted by Chelsea Smith. Minutes approved by email on November 4, 2025.

Last updated December 14, 2025