Minutes from December 10, 2024 Board Meeting

These are notes from a meeting of the VHTRC board of directors held on December 10, 2024. These notes summarize the topics that were discussed and the decisions that were made. If you have a question or comment about this meeting, please send an e-mail to the board members.

Meeting held by video conference.

Called to order: 7:04 pm

Adjourned: 8:00 pm

Board members present: Jon Jester, Chelsea Smith, Ivory Lira, and Heather Dougherty

Old business

Past Races/Events

  • Potomac Heritage – follow up with WH Tom (McNulty)
  • Turkey Chase
  • MGM

New business

Volunteer Encouragement

  • Brainstorming ideas to get members to volunteer more in 2025-2026, including:
    Having a required 8 hours of volunteer work per year/membership cycle - Implement in 2026
    Members would have early access to events - Would require a system to check for members when signing up for events; Implement in 2025

RRCA Membership and Insurance Renewal

  • Insurance renewed and COI has been received and kept in board files.

Upcoming events/runs

  • Boyers Furnace 12/28 - $50 approved increase
  • Redeye 1/1/2025 - Dave Woll is stepping down. Leigh McCue is taking over.
  • Awards Party – Feb 1st - Katie Keier will be stepping down

Other business

  • Left over shirts from WHM – to be sent back.
  • Storage party after/during BRR 50 miler. Switch storage units

Submitted by Chesea Smith.

Last updated January 14, 2025